Automation savings
calculator.
A free automation savings calculator for one repetitive business task. Estimate the time that could be recovered, its capacity value and the effect of recurring costs. Change the assumptions to explore your own scenario.
The calculation runs in your browser. This tool does not submit, store or share the numbers you enter. Existing website analytics choices still apply to page visits.
One task.
A clearer estimate.
Start with a task you can describe and count. These initial numbers are fictional examples, not Puzinski results.
See your estimate ↓Use a number within each field’s range. Zero is allowed; blank or negative assumptions are not calculated.
Capacity,
made visible.
- Current manual time
- 28.9 h
- Potential time recovered
- 17.3 h
- Value of recovered capacity
- $607
- Capacity value after running costs
- $557
Time represented by your task volume.
If your assumed reduction proves achievable.
Recovered hours × your hourly-cost estimate.
Capacity value minus your extra monthly costs. Can be negative.
Illustrative monthly estimate: 17.3 h of capacity could be recovered. This is not measured time or cash savings.
People may use the capacity for other work while payroll stays the same. This estimate excludes build fees, implementation time, tax and any unentered costs. It predicts neither revenue nor a financial return.
Inspect the maths.
Test the assumptions.
The monthly view uses 52 weeks ÷ 12 months. It is an average planning month, not a count of working days in a particular calendar month.
- Manual hoursTasks per week × minutes per task ÷ 60 × 52 ÷ 12.
- Potential recovered hoursManual hours × assumed recoverable percentage ÷ 100.
- Capacity valuePotential recovered hours × estimated hourly cost.
- After running costsCapacity value − additional monthly software, usage and support costs.
Measure one task.
Then choose a first release.
Observe a representative sample of the recurring work. Record the steps, approximate time, frequency, necessary review and common exceptions. Use a conservative recovery assumption, then compare it with a small working pilot.
An integration can move information between existing tools. An app can provide a workspace for decisions and actions. AI can help with interpretation, but a simple rule may be enough. The right first build follows the task.
A project should define acceptance checks and ownership as well as the useful outcome. Use fictional or properly authorized records for testing.
Choose what to automate first ↗Compare an integration with a custom app ↗
Before you use
the estimate.
Does this calculate guaranteed savings?
No. You supply the task volume, time, recovery assumption and costs. The result is a hypothetical capacity estimate. Actual time, cash savings and commercial outcomes require measurement.
Does this include the cost to build the automation?
No. Build fees and implementation effort are separate. Compare them with the task, expected useful life, running costs and a realistic pilot before making a decision.
Can I use this for a business outside sales or marketing?
Yes. It can model one recurring administrative, operational, reporting, onboarding or customer-service task. Count the total team task volume once and include the manual review that still needs to happen.
What should I send Puzinski?
Describe the task, current tools, who owns it and the exception that most often causes trouble. Start with a high-level inquiry; no passwords, customer records or confidential files are needed.